Explore Careers in Construction

Responsibilities include:

• Prepare, process, and administer weekly and bi-weekly payroll for union and non-union employees using QuickBooks Online and Knowify, ensuring accuracy and compliance with legislative and collective agreement requirements.
• Maintain payroll records including new hires, terminations, wage adjustments, benefits, union deductions, overtime, vacation pay, and leave tracking.
• Review and validate employee timesheets, attendance records, and job allocations while resolving discrepancies with supervisors and project managers.
• Support the accountant with payroll remittances including source deductions, union remittances, WSIB reporting, and EHT filings.
• Support the accountant with year-end payroll activities including T4 preparation, ROEs, reconciliations, and payroll reporting.
• Process vendor invoices, subcontractor invoices, employee expense reports, and supplier payments while maintaining organized accounts payable records.
• Prepare customer invoices, apply payments, monitor accounts receivable aging, and follow up on outstanding balances.
• Communicate professionally with vendors, customers, unions, employees, and external service providers regarding payment, billing, and payroll inquiries.
• Maintain accurate vendor, subcontractor, employee, and customer records and supporting documentation.
• Assist with account reconciliations and provide administrative support for month-end financial processes as required.
• Support job costing and project-related administrative tracking within company systems.
• Perform reception and front office duties including answering phones, greeting visitors, managing incoming mail/couriers, and directing inquiries appropriately.
• Assist with general office administration, filing, document management, and maintaining organized financial and payroll records.
• Ensure compliance with company policies, accounting procedures, and applicable Ontario and Canadian legislation.
• Identify opportunities to improve administrative, payroll, and accounting processes for greater efficiency and accuracy.

Qualifications include:

• Post-secondary diploma or degree in Accounting, Finance, or a related field.
• Minimum 3+ years of payroll experience, preferably within the construction or project-based industry.
• 2–5 years of progressive accounting experience supporting AP, AR, and office administration functions.
• Strong understanding of Canadian payroll legislation, Employment Standards Act (ESA), and CRA requirements.
• Experience working in a unionized construction or trades environment is strongly preferred.
• Solid knowledge of accounting principles and financial processes.
• High level of accuracy, organization, and attention to detail.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong analytical, problem-solving, and communication skills.
• Demonstrated ability to work both independently and collaboratively within a finance team.

Requirements include:

• Must speak, write, and understand English fluently
• Proficiency with QuickBooks Online and Microsoft Excel.
• Experience processing full-cycle payroll with minimal supervision.
• Experience managing accounts payable and accounts receivable processes.
• Comfortable working in a front office/reception environment and interacting with staff, customers, vendors, and visitors daily.
• Ability to handle confidential information with discretion and professionalism.
• Professional judgment with the ability to escalate risks or discrepancies appropriately.
• Reliable, dependable, and committed to maintaining high-quality work standards.
• Must be able to work in-office full time.

Assets include:

• Experience with Knowify or inputs into similar construction/project management software.
• Construction, restoration, or trades industry experience.
• Working toward or completion of a professional accounting designation (CPA or PCP) or payroll designation.
• Experience supporting audits and year-end financial reporting.
• Knowledge of job costing and project-based accounting.
• Process improvement or system implementation experience.
• Experience working with union remittances and collective agreement administration.
• Any experience speaking or working in Spanish is considered an asset.

Compensation Package:

• Salary range of $60,000-$80,000 based on experience.
• Comprehensive benefits package.
• Ongoing training, professional development, and growth opportunities.
• Stable, long-term opportunity within a growing construction company.